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Library Policies
Mission
FCPL champions literacy,
lifelong learning,
and personalized service
to all patrons.
Vision
FCPL is a vital participant
in the Forsyth County community,
striving to improve
the quality of lifefor everyone.

Rooms for Public Use Policy

In determining room use, the library does not discriminate against persons or groups on the basis of sex, color, race, religion, ancestry, national origin, age, or disability. The Library Board of Trustees delegates the authority to set conditions for room use to the Director. Individuals and groups must comply with all library policies and procedures.

The public library serves a neutral position in the community, providing materials and resources for patrons’ edification and enjoyment. As such, patrons are entitled to utilize the resources and facilities of the public library without intrusion of active or passive solicitation of any kind. Solicitation, other than to support the library's programs and resources, is contrary to the nature and intent of the library and interrupts the use of the library by patrons seeking an appropriate atmosphere for reading, self-education, and research. No fees may be charged for admission or services nor donations solicited.

Meeting Rooms

The primary purpose of the meeting rooms is to provide appropriate space for library meetings and programs to support and promote the library's mission. However, when the rooms are not being used for library programs or activities, community groups and organizations may request the use of the rooms.

  • Any group's use of the meeting rooms does not constitute the library's endorsement of that group's credentials, policies, or beliefs. Groups are prohibited from making statements in their advertising or meeting announcements that suggest the library's sponsorship or endorsement. Neither the name nor the address of the library buildings may be used as the address of the headquarters of an organization.
  • Meeting rooms may not be used for commercial meetings or programs. For the purpose of this policy, "commercial" means the exchange, buying, selling, or promotion of goods or services with the intent of financial gain.
  • Scheduled events may be pre-empted in the event of elections, as the meeting rooms may be designated polling sites in the county. Library staff will give reasonable notice if it is necessary to cancel or change a reservation.
  • Meetings, including setup, must be held during posted hours for meeting room use. Meetings must end at least 15 minutes before the library's posted closing time.
  • Meeting rooms must be reserved in advance by an FCPL cardholder.
  • The cardholder responsible for the reservation must check in at the Ask Us Desk prior to using the room. When the room is vacated, the responsible person must check out with staff at the Ask Us Desk.
  • An FCPL cardholder must serve as the group contact. The group contact will be responsible for the organization's activities, including costs to repair damage incurred during use by the group.
  • Meeting room reservations are not transferable from one group to another.
  • Groups may reserve the use of meeting room space up to two times per calendar month, across all FCPL locations.
  • Meetings, programs, or activities must not interfere with or be disruptive to regular library operations (e.g., noise, overcrowding, or parking). All attendees must comply with the Patron Behavior Policy.
  • Attendance must not exceed posted capacity of the rooms.
  • Youth organizations must have one adult present at all times for every 10 children present.
  • All groups must enter and exit through the main entrance of the library except in emergencies or when approved by the library.
  • Storage of supplies or equipment belonging to meeting room users is not permitted.
  • Furniture may not be moved in or out of the meeting room.
  • Nothing may be attached to walls, ceilings, doors, or furniture of any of the rooms.
  • No signs or posters promoting a meeting or program may be placed anywhere in the library or on the grounds of the library.
  • Forsyth County Public Library is a tobacco-free and smoke-free facility. E-cigarettes are also prohibited.
  • No alcoholic beverages are allowed.
  • Light refreshments such as coffee, tea, juice, soft drinks, pastries, or fruit are permitted. Other food products must be approved in advance.
  • The library staff reserves the right to enter the meeting rooms at any time.
  • The library reserves the right to immediately terminate the meeting, program, or activity and to refuse future reservations in the event that the group does not follow all rules.
Study Rooms

Study rooms are available for use by small groups or individuals. FCPL cardholders are welcome to use them in accordance with the following rules.

  • Rooms are available only during open library hours, and close 15 minutes before the library closes.
  • Study rooms may be reserved in advance by an FCPL cardholder.
  • The cardholder responsible for the reservation must check in at the Ask Us Desk prior to using the room. When the room is vacated, the responsible person must check out with staff at the Ask Us Desk.
  • The cardholder who reserves the room must be present in the study room during the reservation period.
  • Rooms may be used for up to two hours at a time. If no one is waiting and no other reservations have been made, patrons may extend their time at the Ask Us Desk.
  • Reservations that have not been kept or rooms that have been vacated for 15 minutes will be released to others who are waiting.
  • Meetings or activities must not interfere with or be disruptive to regular library operations (e.g., noise or overcrowding). All attendees must comply with the Patron Behavior Policy.
  • Attendance must not exceed the number of chairs assigned to the study rooms.
  • The rooms and their furnishings must be left in their original condition. The user will be liable for replacement or repair of library property damaged due to misuse.
  • Furniture may not be moved in or out of the study rooms.
  • The library reserves the right to remove unattended belongings. The library cannot be responsible for items left unattended in a study room.
  • Rooms will be monitored and library staff has the authority to expel individuals violating these rules. The library reserves the right to limit future room use if these rules are not followed.
Conference Rooms

Conference rooms are available at certain locations. FCPL cardholders are welcome to use them in accordance with the following rules.

  • Any group's use of the conference rooms does not constitute the library's endorsement of that group's credentials, policies, or beliefs. Groups are prohibited from making statements in their advertising or meeting announcements that suggest the library's sponsorship or endorsement. Neither the name nor the address of the library buildings may be used as the address of the headquarters of an organization.
  • Meetings, including setup, must be held during posted hours for conference room use. Meetings must end at least 15 minutes before the library's posted closing time.
  • Conference rooms may be reserved in advance by an FCPL cardholder.
  • The cardholder responsible for the reservation must check in at the Ask Us Desk prior to using the room. When the room is vacated, the responsible person must check out with staff at the Ask Us Desk.
  • The cardholder who reserves the room must be present in the conference room during the reservation period.
  • Reservations that have not been kept or rooms that have been vacated for 15 minutes will be released to others who are waiting.
  • Conference room reservations are not transferable from one group to another.
  • The library reserves the right to reassign conference room reservations of individuals or small groups to a study room if one is available.
  • Meetings, programs, or activities must not interfere with or be disruptive to regular library operations (e.g., noise or overcrowding). All attendees must comply with the Patron Behavior Policy.
  • Attendance must not exceed the number of chairs provided by library staff.
  • The rooms and their furnishings must be left in their original condition. The user will be liable for replacement or repair of library property damaged due to misuse.
  • Furniture may not be moved in or out of the conference room.
  • Nothing may be attached to walls, ceilings, doors, or furniture of any of the rooms.
  • No signs or posters promoting a meeting or program may be placed anywhere in the library or on the grounds of the library.
  • The library reserves the right to remove unattended belongings. The library cannot be responsible for items left unattended in a conference room.
  • Light refreshments such as coffee, tea, juice, soft drinks, pastries, or fruit are permitted. Other food products must be approved in advance.
  • Rooms will be monitored and library staff has the authority to expel individuals violating these rules. The library reserves the right to limit future room use if these rules are not followed.
Other Areas

While meeting rooms, study rooms, and conference rooms may be reserved, tables in other parts of library branches may not be reserved. However, patrons may save seats at the table at which they are sitting for others who may be arriving later.


Approved on 1/16/2018
Implemented on 2/1/2018 Back to ListBack to List
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