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Reserve A Room

Forsyth County Public Library offers a variety of free rooms for public use to current Library cardholders:

  • Meeting Rooms - Large groups, occupancy varies by branch
  • Study Rooms - Up to 4 people, available at all branches
  • Large Study Room - Up to 8 people, available at Sharon Forks Library only
  • Conference Rooms - Up to 20 people, available at Sharon Forks Library only



The following actions may result in the restriction of future use of the library’s rooms:

Rooms Descriptions

  • Rooms Descriptions
    • Meeting Rooms
      • The Library offers the use of meeting rooms by non-profit or not-for-profit organizations and government or public education agencies for activities of a civic, cultural, or educational nature that are consistent with the Library’s mission.
      • Meeting rooms are not available for purely social purposes, or for the benefit of private individuals or commercial concerns.
      • The Library’s meeting rooms may be reserved up to 60 days in advance. 
      • Meeting Room reservation approval is not automatic. Please allow up to three (3) business days for approval.
      • Recurring meeting times are not guaranteed.
      • If you arrive more than 30 minutes late for your reservation, the room is subject to being released for use by others.  
      Sharon Forks Meeting room Full
      Cumming Meeting room Full
    • Study Rooms
      • Suitable for individuals or a maximum of 4 people. 
      • A large study room suitable for a maximum of 8 people is available at Sharon Forks Library.
      • Patrons may reserve a study room up to 3 days in advance for a maximum of 2 hours per day at a time.
      • If you arrive more than 15 minutes late for your reservation, the room is subject to being released for use by others.
      Post Road Study room D
      Cumming Study room B
    • Sharon Forks Library Conference Room
      • Full Conference Room suitable for a maximum of 20 people; half of the Conference Room is suitable for a maximum of 10 people.
      • The Library offers the use of conference rooms by non-profit or not-for-profit organizations and government or public education agencies for activities of a civic, cultural, or educational nature that are consistent with the Library’s mission. 
      • Conference rooms are not available for purely social purposes, or for the benefit of private individuals or commercial concerns.
      • The Library’s conference rooms may be reserved up to 60 days in advance. 
      • Groups may request the use of conference room space up to eight (8) times per calendar month.
      • Conference Room reservation approval is not automatic. Please allow up to three (3) business days for approval.
      • Recurring meeting times are not guaranteed.
      • The conference room furniture is stationary, and the room cannot be reconfigured.
      • If you arrive more than 30 minutes late for your reservation, the room is subject to being released for use by others.  
      Sharon Forks Conference Room Full

To reserve a room, patrons must agree to the following:

Terms and Conditions 

  • Use of rooms does not constitute the Library's endorsement of that group's credentials, policies, or beliefs. 
  • Granting individuals or groups access to the meeting or conference rooms at the library does not imply any endorsement of the individual or group's credentials, policies, or beliefs by the library or Forsyth County. 
  • All promotional material must clearly indicate that the library does not sponsor or endorse the event. Library buildings' names and addresses may not be used as the headquarters of an organization. Failure to comply with this policy shall result in cancellation of the room reservation.
  • FCPL cardholders reserving the rooms must ensure that their activity or event is in compliance with all pertinent local, state, and federal regulations.
  • Scheduled events may be preempted in the event of library events and elections. 
  • Meetings, including setup and breakdown, must occur during the library's open hours. Meetings must end, and attendees must exit the building by the library’s posted closing time.
  • Staff reserve the right to enter the rooms at any time. 
  • The Library may immediately terminate room activity and refuse future reservations if the group does not follow all rules. 
  • At least 24 hours' notice should be provided if you need to cancel your reservations.

Reservation Requirements

  • The FCPL cardholder responsible for the reservation must check in with staff at the Ask Us Desk prior to using the room and must stay in the library for the entirety of the reservation. When the room is vacated, the cardholder must check out with staff at the Ask Us Desk.
  • An FCPL cardholder must act as the group contact and will be responsible for the group's activities and compliance with all library policies. The cardholder is responsible for the cost of replacing or repairing library property damaged due to misuse.
  • Room reservations are not transferable from one group to another. 
  • Meeting rooms may be reserved up to two times per calendar month across all FCPL locations. Conference rooms may be reserved up to eight times per calendar month.  

Behavior Policies

  • All attendees must comply with the Patron Behavior Policy.
  • Crowding or any other actions that may disturb library patrons or disrupt library operations is not allowed. 
  • Any use of amplified sound must be limited to a volume that cannot be heard outside the rooms. 
  • Attendance must not exceed posted capacity of the rooms. 
  • There must be one adult physically present for every ten children present.
  • All groups must enter and exit through the library's main entrance except in emergencies or when approved by the library.
  • Storage of supplies or equipment belonging to the room users is not permitted.
  • Furniture may not be moved in or out of rooms. 
  • Nothing may be attached to the walls, ceilings, doors, or furniture.
  • Forsyth County Public Library is a tobacco-free and smoke-free facility. E-cigarettes are also prohibited.
  • Open flame, burning incense, and lit candles are not allowed.

Food and Beverage Guidelines

  • Alcoholic beverages are not allowed.
  • All refreshments must be approved in advance.